Pillar built systems catch overbilling before invoices get paid, turn certified-payroll PDFs into clean data, and put the right numbers in front of the right person — before the decision makes itself.
A real six-figure invoice, audited in under 2 minutes. A human reviewer would take hours — if they caught it at all.
Your AP team can't audit every line. Markup overcharges, unauthorized consumables, and errors slip through — it's not a people problem, it's a volume problem. AI solves it.
Certified payroll comes in as Crystal Reports PDFs. Someone rekeys it and hopes there's no transcription error. That takes hours and adds risk every time. It should take seconds.
Data sitting in a PDF, an email, or a spreadsheet isn't data — it's a delay. Every day between the transaction and the report is a day you're running on instinct, not information.
is what manual back-office processes cost the average growth-stage company in labor alone — before the errors, compliance gaps, and delayed decisions that never show up on a timesheet but always show up on the bottom line.
Every automation below is built, tested, and running for growth-stage businesses right now. Not pilots. Not proofs of concept. Working systems, today.
Reads vendor and supplier invoices, applies a multi-rule violation engine, and flags markup overcharges, unauthorized charges, tax errors, and billing discrepancies — each with the rule violated, dollars at risk, and AI commentary.
Reads Crystal Reports certified-payroll PDFs and outputs a structured Excel timesheet — Employee ID, Name, Date, Hours, ST/OT wage, Cost Type, Craft Code. No transcription errors.
Two-way matching that compares invoices against purchase orders, identifies discrepancies, and generates AI commentary explaining each mismatch. Attention goes only to flagged items.
Rules-based exception engine that flags missing signatures, time overlaps, agenda mismatches, and federal compliance issues before payroll is processed.
Reads P&L and balance-sheet PDFs or Excel, parses every line item, and classifies each to the correct tax-return grouping using prior-year mappings, deterministic rules, and AI with human-review flagging.
Accepts an SMS from any field phone, looks up the equipment or part against your OEM library, and replies instantly with the right manual, spec sheet, or parts diagram. No app needed.
Pulls benefits reimbursement and software passthrough charges across portfolio entities, calculates billing splits, and emails formatted invoices automatically.
Timesheet collection, stevedore invoice audit, boat-log verification, construction AP coding, and municipal compliance reporting are in design or build now. Bring us your workflow.
A growth-stage company submitted a six-figure vendor invoice for payment. Our audit engine flagged markup above the contract ceiling, materials billed outside allowable parameters, and tax applied to exempt line items.
Every automation on this page is built, tested, and running. We hand you a working system — not a strategy document and a follow-up meeting.
Complex invoice formats. Compliance requirements. Vendor billing at scale. Rapid reporting cycles. We built these systems from inside the problem — not from a case study.
When the right numbers hit your system faster, decisions get smarter, growth gets faster, and the chaos stops running your business. That's the design principle behind everything we build.
Send us a sample invoice or payroll PDF. We'll run it through the real engine and show you exactly what your manual process is missing — no obligation.
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